Pocklington C.E. Infant School

Happy Children Love Learning

Charging policy




Pocklington Infant School is committed to ensuring equal opportunities for all pupils, regardless of financial circumstances, and has established the following policy and procedures to ensure that no child is discriminated against by our offering of school trips, activities and educational extras.

In addition, we are committed to adhering to legal requirements regarding charging for school activities, and meeting all statutory guidance provided by the DfE. 

We promise:

  • Not to charge for statutory education provided during school hours.
  • To inform parents on low incomes and in receipt of relevant benefits of the support available to them when asking for contributions. Pupils eligible for Pupil Premium are not asked for a contribution.


This policy will have consideration for, and be compliant with, the following legislation and statutory guidance:


  • Education Act 1996
  • The Charges for Music Tuition (England) Regulations 2007
  • The Education (Prescribed Public Examinations) (England) Regulations 2010
  • DfE (2014) ‘Charging for School Activities’
  • DfE (2017) ‘Governance Handbook’



  1. To make a broad programme of activities and visits accessible to as many pupils as possible 
  2. To maintain a fair and coherent system of charges within the constraints of the school budget, seeking to ensure that no child should have their access to the curriculum limited by charges. 
  3. To ensure that all charges are fair and reasonable. 
  4. To set a balanced budget.




Voluntary contributions 

When organising school trips or visits which enrich the curriculum and educational experience of the children, the school invites parents to contribute to the cost of the trip. All contributions are voluntary. If we do not receive sufficient voluntary contributions we may cancel a trip. 


If a parent wishes their child to take part in a school trip or event, but is unwilling or unable to make a voluntary contribution, we do allow the child to participate fully in the trip or activity. Sometimes the school pays additional costs in order to support the visit. The Friends of Pocklington Infant School may use funds raised to subsidise school visits.


Parents have a right to know how each trip is funded. Any insurance costs will be included in contributions. The school provides this information on request. 

The following is a list of additional activities organised by the school, which require voluntary contributions from parents. These activities are known as ‘optional extras’. This list is not exhaustive: 

  • visits to museums 
  • sporting activities which require transport expenses 
  • outdoor adventure activities 
  • visits to the theatre or from theatre companies 
  • musical events 
  • specialist visitors in school 


Costs of Materials/Productions

We may ask for a contribution towards the full or partial cost of Licenses for Productions (including venue hire etc), materials or ingredients. 


The Freedom of Information Act 

The Freedom of Information Act allows parents the right to ask for copies of various reports. There is a charge of £10 per report to cover costs of the resources and administration time. The fee is to be paid when the parent receives the report. 

Damages to or Loss of School Property 

The school will seek payment from parents for damages to or loss of school property caused wilfully or negligently by their children. The school will invoice the parent. The invoice must be paid within four weeks of the invoice date. Parents must contact the school during the first week of receiving the invoice, if they wish to negotiate a regular payment scheme over an extended period. In exceptional circumstances, the Head Teacher may set a nominal amount, rather than the real cost of the repair or replacement. 


Lost/ damaged reading or library books are charged at £5.00 per book.  Lost/damaged RWInc wallets are charged at £0.50p per wallet.


Charges for Breakfast Club and Nursery 

The school must receive payment by the 9th of the month for the preceding months charges e.g. Nursery Fees charged in September must be paid by the 9th October.


Charges are shown on pupils' ParentPay accounts. Payments are to be made by ParentPay.  


Failure to pay outstanding charges will result in: 

  1. A reminder will be sent on the 10th of the month.
  2. If the outstanding monies are still not received by the 17th of the month a £10 charge will be levied.
  3. If the payment is still outstanding by the 24th of the month, a letter will be sent saying that their child/ren CAN NOT attend the provision (e.g. Breakfast Club  or Nursery)  until the arrears have been cleared. 
  4. If the arrears are not cleared within 30 days of the reminder letter  it will be referred to East Riding Credit Control. 


 In case of hardship please contact the office to arrange a payment plan.

Statutory Remission 

Statutory remission (release of charges) is given when the parent qualifies for: 


  • Universal Credit with an annual net earned income of no more than £7,400
  • Income Support; 
  • Income-based Jobseekers Allowance 
  • Support under part VI of the Immigration and Asylum Act 1999 
  • Child Tax Credit, provided that Working Tax Credit is not also received and the family’s income (as assessed by Her Majesty’s Revenue and Customs) does not exceed £16,190in the previous financial year
  • The Guarantee element of State Pension Credit 
  • An income related employment and support allowance 
  • Working Tax Credit run-on (paid for the four weeks after qualification for Working Tax Credit is stopped)


Third Party After school clubs

The school will charge the full or partial cost of after school clubs run by third parties.  Payment must be made in full when a place is awarded via ParentPay. Should the pupil not wish to attend after the first meeting of the club  the cost will be refunded in full.  Refunds will not be given for pupils leaving after the first session.


After school clubs run by non-teaching staff on a paid basis

When school support staff run an afterschool club there will be a charge to cover any costs.


Breakfast Club

The school will charge for pupils attending breakfast club. Charges and conditions are available from the school office. Pupils qualifying for Free School Meals or Pupil Premium will be offered two free breakfast places per week.



The school will charge for pupils attending Nursery who are not eligible for childcare voucher schemes.  Charges and conditions are available from the school office.  There will be a charge for lunch, as this falls outside of the childcare voucher scheme.


The Charging Policy will be reviewed at regular intervals and charges may be adjusted as a result of that review.

Approved 2020