Happy Children Love Learning
Pocklington Infant School is committed to ensuring equal opportunities for all pupils, regardless of financial circumstances, and has established the following policy and procedures to ensure that no child is discriminated against by our offering of school trips, activities and educational extras.
In addition, we are committed to adhering to legal requirements regarding charging for school activities, and meeting all statutory guidance provided by the DfE.
This policy will have consideration for, and be compliant with, the following legislation and statutory guidance:
When organising school trips or visits which enrich the curriculum and educational experience of the children, the school invites parents to contribute to the cost of the trip. All contributions are voluntary. If we do not receive sufficient voluntary contributions (ie. if more than 5 children per class have not contributed), we may cancel a trip. If a trip goes ahead, it may include children whose parents have not paid any contribution. We do not treat these children differently from any others.
If a parent wishes their child to take part in a school trip or event, but is unwilling or unable to make a voluntary contribution, we do allow the child to participate fully in the trip or activity. Sometimes the school pays additional costs in order to support the visit. The Friends of School use funds raised to subsidise all school visits.
Parents have a right to know how each trip is funded. Any insurance costs will be included in contributions. The school provides this information on request.
The following is a list of additional activities organised by the school, which require voluntary contributions from parents. These activities are known as ‘optional extras’. This list is not exhaustive:
Costs of Materials/Productions
We may ask for a contribution towards the full or partial cost of Licenses for Productions (including venue hire etc), materials or ingredients.
The Freedom of Information Act
The Freedom of Information Act allows parents the right to ask for copies of various reports. There is a charge of £10 per report to cover costs of the resources and administration time. The fee is to be paid when the parent receives the report.
Damages to or Loss of School Property
The school will seek payment from parents for damages to or loss of school property caused wilfully or negligently by their children. The school will invoice the parent. The invoice must be paid within four weeks of the invoice date. Parents must contact the school during the first week of receiving the invoice, if they wish to negotiate a regular payment scheme over an extended period. In exceptional circumstances, the Head Teacher may set a nominal amount, rather than the real cost of the repair or replacement.
Lost/ damaged reading or library books are charged at £5.00 per book.
Invoices and Inter-departmental Accounts
The school must receive payment of an invoice or IDA within 7 days of the invoice date. If payment is not received an additional charge of £10 may be levied. If payment is not received a reminder will be sent. If the school receives payment by cheque, which later is ‘returned to drawer’ the school will charge an additional £10.00 for costs incurred. The school may also insist that the invoice is paid in cash. A receipt will be issued on receipt of all payments.
Statutory remission (release of charges) is given when the parent qualifies for:
Third Party After school clubs
The school will charge the full or partial cost of after school clubs run by third parties. Payment must be made in full when a place is awarded. Should the pupil not wish to attend after the first meeting of the club the cost will be refunded in full. Refunds will not be given for pupils leaving after the first session.
After school clubs run by non-teaching staff on a paid basis
When school support staff run an afterschool club there will be a charge to cover any costs.
Wrap around care – breakfast and after school club
The school will charge for pupils attending wrap around care before or after school. Charges and conditions are available from the school office. Pupils qualifying for Free School Meals or Pupil Premium will be offered two free breakfast places per week.
The school will charge for pupils attending Nursery who are not eligible for childcare voucher scheme. Charges and conditions are available from the school office. There will be a charge for lunch, as this falls outside of the childcare voucher scheme.
The Charging Policy will be reviewed at regular intervals and charges may be adjusted as a result of that review.
Head Teacher...........Lynn Bartram
Approved by Resources Committee 10/10/19